Teamwork & collaboration: 6 advantages of using Microsoft Teams

April 25, 2020
UpSkill Digital

It’s no secret that ‘teamwork’ is key; whether it be at work or at school, without it we wouldn’t be able to accomplish our tasks. It not only helps teams gel properly together, but it also increases morale in the workplace and enhances productivity too. In the time of COVID-19, when millions of workers are under lockdown, collaboration tools must be mastered to elevate productivity and overall success.

Throughout the last few years, collaboration and teamwork have undergone significant change, impacting the way we work. With the development of new collaboration software, we are now able to communicate efficiently with team members regardless of their geographical location. Of course, there are a lot of options to choose from, but there is one particularly useful solution that stands out ahead of the rest, and that is a shared workspace tool called Microsoft Teams.

Released in 2017 as an alternative to other platforms like Slack, Microsoft Teams has proven itself to be an effective and useful software tool that allows teams to collaborate more efficiently at work.

So, in what ways does it stand out ahead of its competitors? Below, we look at some of the benefits of Microsoft Teams and why businesses should start using it.

Project management

Project management

Microsoft Teams makes it a lot easier to focus on specific projects, which helps teams work more efficiently when collaborating on high-priority tasks.

It can be very time-consuming when you have to wade through a “high volume” of unfiltered inboxes from many different senders.

Microsoft Teams helps make it easier for users to find the information that they are looking for. It divides information into selected channels, so you’ll only be able to view messages, documents, and meetings pertaining to that particular channel. As a result, there’s less chance of you being distracted by unimportant conversations, and you’ll spend less time cleaning up a messy or unorganised inbox, which as we all know, can be extremely time-consuming to organise.

Microsoft Teams makes it possible for you to focus on your tasks at hand, only giving you information relating to the work that you are currently doing.

Communicating on channels


Nowadays, many businesses find it difficult to get their employees up-to-speed with the latest developments in technology. Microsoft Teams makes it easy for team members to communicate, removing the need for users to use email.

Instead, Teams gives users the ability to post their messages in channels. To get your colleagues’ attention in a channel conversation or chat, all you have to do is @mention them, and that’s all – it’s incredibly easy to use, and it saves you the hassle of switching between email accounts.

Intuitive interface


Besides integrating seamlessly with Office 365 apps, the Microsoft team has done a great job on the interface of their product. Microsoft Teams interface is intuitive and easy-to-use. In just a few clicks, you’re able to get access to corporate data and team group chats, as well as third-party applications and services.

Even novices, or those who are not yet familiar with Teams, can successfully learn the ins and outs of the app in a matter of hours.

Enhanced teamwork

enhanced teamwork

Unlike email, Microsoft Teams improves employee communication, productivity, and teamwork by integrating all forms of collaboration into one single user interface – this includes, chats, documents, shared files, meetings, etc.

It even allows team members to communicate with popular features like emoticons and GIFs. It’s a great platform to express your emotions and it adds some fun to your daily interactions.

Integration with third-party apps


Microsoft understands that customers that use Microsoft products might need to use other apps as well. Teams makes it easier for users to integrate with apps like Outlook, SharePoint Online, Office Online, Onenote, which means users don’t have to exit the app in order to complete their tasks.

Besides integrating seamlessly with office 365 apps, Microsoft Teams allows users to integrate with other third-party apps. There are hundreds of third-party apps on offer, from SurveyMonkey to Hootsuite.

Security features prevent data leaks

security features

If you’re concerned about your data leaking, then Microsoft Teams is the best solution for that. It has an in-built initial security feature set up, which is something that other competitors don’t have.

Unlike its competitors, Microsoft Teams has a variety of authentication protocols making it more difficult for any unauthorised users to gain access to your data. These include organisation-wide two-factor authentication or a single sign-on through Active Directory.

It’s clear to see that Microsoft has put in a lot of effort to create a solution that’s designed with security and compliance in mind.

Call to action

As you can see, Microsoft Teams is an excellent collaboration software tool for businesses simply because it is great for teamwork and the learning curve is quite small compared to other collaboration tools in the market.

Here at UpSkill Digital, we strive to help improve teamwork within your organisation. There are many ways to enhance teamwork, but using collaboration software like Microsoft Teams can engage and empower employees across your business.

That’s why we offer virtual Microsoft Teams training so that your employees’ can collaborate and work together more effectively at work. If you’d like to discuss some of our Microsoft Teams training courses then please get in touch; we promise you won’t be disappointed.

Written by Islam Soliman.

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